Heyday Build

Construction Project Coordinator

Champion Subcontractor Success & Help Rebuild Altadena

We are a custom homebuilder specifically working to help families recover from the devastating Altadena wildfires. Our success depends on one thing: the skilled tradespeople and subcontractors who make these homes a reality. That's where you come in.

We're looking for a Construction Project Coordinator/ who thrives on making things run smoothly behind the scenes especially for our subcontractors and field crews. If you're organized, solutions-oriented, and eager to play a central role in coordinating high-quality homebuilding efforts, we want to meet you.

This role is an opportunity to support the boots-on-the-ground builders ensuring they get paid on time, have daily direction and access to what they need to do their best work. It's part scheduling hub, part documentation pro, part human glue. You'll help shape the rhythm of our builds, reduce friction in day-to-day operations, and ultimately help our subcontractors succeed so our homeowners can thrive.

Why Heyday?

With 25 years of expertise, Heyday Build stands on a foundation of excellence, sustainability, and community impact. We're now focused on helping fire victims by rebuilding homes in Altadena after the recent wildfires, laying the groundwork for a collaborative team ready to build a better tomorrow.

Learn more about us at: https://www.heyday.build/

Your Impact: Supporting Subcontractors & Project Flow

• Be a day-to-day point of contact for subcontractors helping get them paid, coordinating schedules, communicating expectations, and resolving issues quickly
• Keep project calendars, task reminders, and job site logistics in sync so nothing falls through the cracks
• Support procurement and deliveries: confirm materials are ordered, tracked, and arriving on time to keep trades moving
• Assist with subcontractor documentation, licenses, insurance, contracts, and compliance
• Help process invoices, purchase orders, and change orders efficiently and transparently
• Organize and maintain up-to-date jobs ite files, finish schedules, and inspection checklists
• Track selection and approval processes for finishes and fixtures making sure trades get the right info at the right time
• Offer day-to-day administrative support to the office and field team as needed

What You Bring to the Table

• 2+ years in construction coordination, field support, or administrative roles (residential construction preferred)
• A collaborative, respectful Bi-Lingual communication style with both field and office teams
• Experience managing schedules, tracking deliverables, and staying on top of details
• Tech-comfortable (Google Workspace, project management tools like Buildertrend or similar)
• Spanish/English bilingual 
• Eagerness to support a fast-moving team and improve systems as we grow
• Must be able to work on-site in Altadena, CA

Compensation & Benefits

• Full time position
• Competitive salary range at $60,000 to $70,000 per year, based on experience.
• Health benefits will be available as the company scales
• Paid time off and holidays
• Opportunity to help shape the company's future structure and benefits
• A mission-driven, entrepreneurial work environment with real growth potential

This isn't just an admin job. It's a chance to be the linchpin in a mission-driven company one that values the people doing the work, and the communities we're rebuilding together.

Join us. Help our subcontractors thrive and help build a better Heyday, from the ground up.