Heyday Build

Construction Coordinator/Office Admin (Custom Homes)

Build a Better Future, And a Company, from the Ground Up

Heyday Build is a brand-new custom homebuilding company on a mission to help families rebuild their lives and homes after the devastating California wildfires. As we scale to meet the urgent demand for quality, resilient housing, we're assembling a team of talented, driven, and service-oriented professionals who want to build more than just houses, they want to build trust, community, and opportunity. If you're looking to join a company where your voice matters and your role evolves with your strengths, this is your chance.

Heyday Build is rooted in a deep commitment to rebuilding fire-affected communities in and around Altadena, California. Led by a founder with over two decades of experience in real estate development and custom homebuilding, we're focused on scaling up to meet a very real and growing need: restoring neighborhoods with smart design, solid craftsmanship, and responsive client service. We're small but ambitious, and we're looking for people who are excited to grow with us.

Learn more about us at: https://www.heyday.build/ 

This is a dynamic, hybrid position for someone who thrives in a flexible, fast-paced environment. As the Construction Coordinator/Office Admin, you'll serve as the connective tissue across our project sites, office, and client relationships. Part client liaison, part scheduler, part problem-solver, you'll be the go-to person for ensuring that information flows smoothly, clients feel supported, and projects move forward. This is not a narrowly defined admin job, it's an opportunity to wear many hats, learn from the ground up, and help shape company culture from day one.

Key Responsibilities

• Act as a first point of contact and friendly liaison for clients during the homebuilding process
• Coordinate day-to-day communication between clients, superintendents, estimators, and leadership
• Manage project schedules, calendars, and reminders for key milestones
• Assist with invoicing, purchase orders, subcontractor follow-ups, and jobsite documentation
• Support the selection and approval process for finishes and fixtures, as needed
• Maintain organized project files and digital records
• Handle front-office administrative tasks, such as phone/email communication and data entry
• Proactively address issues or delays with a solution-oriented mindset

Qualifications

• 2 or more years of experience in construction coordination, office administration, or client-facing project roles (preferably in residential construction)
• Professional, personable communicator with excellent organizational skills
• Comfortable juggling multiple priorities and working in a startup-like environment
• Basic knowledge of construction phases and terminology is a plus
• Tech-savvy, familiar with Google Workspace and project management tools
• Bilingual English/Spanish preferred
• Must be able to work on-site in Altadena, CA

Compensation & Benefits

• Full time position
• Competitive salary range at  $55,000 to $70,000 per year, based on experience.
• Health benefits will be available as the company scales
• Paid time off and holidays
• Opportunities for long-term growth as the company scales
• Collaborative team culture committed to excellence, empathy, and purpose-driven work

Ready to Help Build What's Next?

If you're passionate about construction, love working with people, and thrive in a startup setting, we want to hear from you. Apply today and be part of something meaningful at Heyday Build.

Heyday Build is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law.