Heyday Build

Project Coordinator (Construction)

We're looking for a Project Coordinator who thrives on making things run smoothly behind the scenes for our subcontractors and field crews. If you're organized and solutions-oriented, we want to meet you. This role is part scheduling, part documentation, part human glue. You'll help shape the rhythm of our builds, reduce friction in day-to-day operations, and ultimately help our subcontractors succeed so our homeowners can thrive.

With 25 years of expertise, Heyday Build stands on a foundation of excellence, sustainability, and community impact. We're now focused on helping fire victims by rebuilding homes in Altadena after the recent wildfires, laying the groundwork for a collaborative team ready to build a better tomorrow.

Learn more about us at: https://www.heyday.build/

Responsibilities:

• Be a day-to-day point of contact for subcontractors helping get them paid, coordinating schedules, communicating expectations, and resolving issues quickly
• Keep project calendars, task reminders, and job site logistics in sync so nothing falls through the cracks
• Support procurement and deliveries: confirm materials are ordered, tracked, and arriving on time to keep trades moving
• Assist with subcontractor documentation, licenses, insurance, contracts, and compliance
• Help process invoices, purchase orders, and change orders efficiently and transparently
• Organize and maintain up-to-date job site files, finish schedules, and inspection checklists
• Track selection and approval processes for finishes and fixtures making sure trades get the right info at the right time
• Offer day-to-day administrative support to the office and field team as needed

Qualifications:

• 2+ years in construction coordination, field support, or administrative roles (residential construction preferred)
• A collaborative, respectful Bi-Lingual communication style with both field and office teams
• Experience managing schedules, tracking deliverables, and staying on top of details
• Comfortable with technology, including Google Workspace and project management tools such as Buildertrend or similar.
• Bilingual in Spanish and English.
• Eagerness to support a fast-moving team and improve systems as we grow
• Must be able to work on-site in Altadena, CA

Compensation:

• Full time position
• $60,000 to $70,000 per year, based on experience.
• Health benefits will be available as the company scales
• Paid time off and holidays
• Opportunity to help shape the company's future structure and benefits
• A mission-driven, entrepreneurial work environment with real growth potential

Heyday Build is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, genetic information, military status, or any other protected characteristic under federal, state, or local law.