Heyday Build

Project Coordinator (Construction)

We're looking for a Project Coordinator who thrives on making things run smoothly behind the scenes for our subcontractors and field crews. If you're organized, and solutions-oriented we want to meet you. This role is part scheduling, part documentation, part human glue. You'll help shape the rhythm of our builds, reduce friction in day-to-day operations, and ultimately help our subcontractors succeed so our homeowners can thrive.

With 25 years of expertise, Heyday Build stands on a foundation of excellence, sustainability, and community impact. We're now focused on helping fire victims by rebuilding homes in Altadena after the recent wildfires, laying the groundwork for a collaborative team ready to build a better tomorrow.

Learn more about us at: https://www.heyday.build/

Responsibilities:

• Be a day-to-day point of contact for subcontractors helping get them paid, coordinating schedules, communicating expectations, and resolving issues quickly
• Keep project calendars, task reminders, and job site logistics in sync so nothing falls through the cracks
• Support procurement and deliveries: confirm materials are ordered, tracked, and arriving on time to keep trades moving
• Assist with subcontractor documentation, licenses, insurance, contracts, and compliance
• Help process invoices, purchase orders, and change orders efficiently and transparently
• Organize and maintain up-to-date jobs site files, finish schedules, and inspection checklists
• Track selection and approval processes for finishes and fixtures making sure trades get the right info at the right time
• Offer day-to-day administrative support to the office and field team as needed

Qualifications:

• 2+ years in construction coordination, field support, or administrative roles (residential construction preferred)
• A collaborative, respectful Bi-Lingual communication style with both field and office teams
• Experience managing schedules, tracking deliverables, and staying on top of details
• Tech-comfortable (Google Workspace, project management tools like Buildertrend or similar)
• Bilingual Spanish/English
• Eagerness to support a fast-moving team and improve systems as we grow
• Must be able to work on-site in Altadena, CA

Compensation:

• Full time position
• $60,000 to $70,000 per year, based on experience.
• Health benefits will be available as the company scales
• Paid time off and holidays
• Opportunity to help shape the company's future structure and benefits
• A mission-driven, entrepreneurial work environment with real growth potential